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Cooperative Agreement

In Grace Cooperative Agreement (Revised 7/09, 5/20, 5/22) 

Each family has an essential role to play in the co-op process. We acknowledge that the quality of the programs we provide for our children depends upon our collective level of commitment to and investment in the group. Accordingly, we recognize the need to place a high priority on fulfilling our individual commitments to the co-op. 

Teaching Commitment: 

In order to provide our children with the highest quality programs that we can, we commit to the following: 

  1. to be diligent in our preparation for our teaching day responsibilities, obtaining the information, materials, and methods of presentation that would best suit the needs and ages of the children in our classes; 
  2. to be prompt posting weekly grades and post quarterly grades no later than two weeks after the end of the quarter for 5th grade and up; 
  3. to have all curriculum agreed upon between the parents and the teacher during the planning before purchase or use in the classroom;
  4.  to model diligence and organization by being prepared for our responsibilities before we arrive at co-op; 
  5. to model promptness and consideration by arriving at the church facility in time to have our children and supplies unloaded and prepared for the day prior to announcements; 
  6. to strive for excellence in our presentations and to strive to inspire the children in our classes to pursue excellence in their work; 
  7. to have at least one parent in an assigned position, actively participating in mandatory teaching days; In instances of severe illness/hardship affecting a co-op family member, exceptions to this policy will be considered by the steering committee on a case-by-case basis. 
  8. to attempt to live out our faith before the children in our classes, modeling integrity, compassion, honesty, and Christ-like behavior, and holding them accountable to the same standards. 

 Financial Commitments: 

In order to honor our collective obligations to the church facility, hired instructors, and to each other, we commit to the following:

  1.  to support the financial requirements of the co-op by submitting annual dues. The dues should be submitted to the treasurer each year by the due date set by the steering committee ($25.00 per year, per child, with a maximum payment of $75.00 per family); Dues are not refundable. 
  2. to pay tuition every month on the scheduled date determined by the treasurer; 
  3. to pay tuition/fees/shared costs for the entire school year even if we decide to withdraw our child or children from a class or to leave the group before the end of the school year (this includes monthly facility fees, paid-teacher costs, lab fees, etc); 
  4. In the case of outside paid teachers, parents must commit to and sign a contract with the other parents of that class for the teacher by the June planning meeting with the intent that should a student drop out of the class, that parent will continue to pay for the services of the teacher for the rest of the year; 
  5. to exercise good stewardship of our collective resources by staying within the budget set for our classes, communicating with parents in the class regarding expenditures, and submitting reimbursement requests to the treasurer in a timely manner each quarter; 
  6. to treat all In Grace materials with the utmost care, and in the event that an item is lost or damaged while in the care of our family, we will be responsible for replacing such items in a timely manner; 
  7. to understand that if In Grace disbands, the current Steering committee will determine how any assets will be used. We as individuals will lay no claim to In Grace assets. 
  8. to model integrity by submitting late fees when they are incurred: 
    1. $5.00 for tardiness to teaching day,
    2. $25.00 for the first unexcused absence on a teaching day,
    3. $10.00 for tuition payments submitted after the due date but within a week, and an additional $10.00 per week thereafter.
      4. Exceptions may be made for extenuating circumstances, such as illness, at the discretion of the treasurer. 
  9. If we experience a financial hardship that will affect our ability to follow through with our commitment, we agree to contact the treasurer immediately so that payment arrangements can be made. 

 Commitment to Other Members 

It is our desire to foster relationships between families and to model fellowship and friendship. To that end, we strive to treat each other with respect and consideration, and agree to the following:

  1. to refrain from exposing others to illness, we will not bring any child to co-op who exhibits any of the following symptoms: fever greater than 99.0, runny nose (green mucus), questionable rash, lice, diarrhea, vomiting, impetigo, active Chicken Pox, contagious disease (mumps, measles), conjunctivitis (pink eye). If a child is being treated with antibiotics, s/he should be on treatment for a full 24 hours before coming to an activity. If a child has had a fever, s/he should be fever-free for a full 24 hours before coming to an activity. Children often display symptoms (clear runny nose, cough, etc.) long after the child is no longer contagious or because of allergies. These children are always welcome to participate in all teaching days and activities.
  2. to find replacements for my teaching, cleaning, set-up, devotion, lunch duty responsibilities and be in contact with the Teaching Day Coordinator if I am sick or need to be absent;
  3. to bring only the children registered to attend teaching day, unless previously arranged with the Teaching Day Coordinator;
  4. to bring only children in kindergarten or older to attend teaching day without a parent present and only under special circumstances cleared by the Teaching Day Coordinator;
  5. to make every attempt to attend pre-scheduled business meetings whenever possible and to accept individual responsibility for obtaining any information we may have missed as the result of not attending a scheduled function.
  6. Cancellation of classes due to weather conditions are decided by the steering committee.
  7. to read and comply with the Safe Students Policy and Procedures and complete the mandatory training for adults, submitting a copy of the certificate of completion to the Information Coordinator by the designated deadline to be communicated at our Mandatory June Meeting. 

In-Grace Website:

As a member of In-Grace, we have access to the secure, member-only In-Grace Website, social media pages, and learning management system. With this access come the following responsibilities:

  1. We will not post things that are malicious in nature, i.e. virus, worm, etc.
  2. We will not post any programs or files that are protected by copyright against duplication. All material we post to the site must be original to the members, or the member posting must have the permission of the owner to display the content. This includes graphics, photos, intellectual property, written articles, or text of any kind taken from a third-party source. This also includes the cutting/copying and posting of private e-mails or other correspondence without the express consent of all parties involved in the original communication. We will follow educational fair use practices.
  3. We will not post any content that is pornographic, obscene, profane, libelous, racist in nature or content considered illegal under the law.
  4. We will not use the site to send unsolicited emails, otherwise known as spamming;
  5. We will follow all of these policies in regard to the In Grace social media pages as well. In Grace will establish a private Facebook (or other social media) prayer page each year with current members only.
  6. We will be thoughtful about posting pictures of other people’s children on any public social media

*Both parents are asked to sign and submit the Cooperative/Financial Agreement prior to July 1. 

Parent Signature ____________________________________  Date __________________________

Parent Signature ____________________________________  Date __________________________